Responsibilities

In this position, you will provide administrative support to doctors and administrators in a busy retina practice.

• Assist in coordinating meetings for the director of operations and doctors
• Forward urgent messages to the on-call doctor
• Check messages that came in during afterhours and forward the messages to the responsible department
• Assist the administrator with payroll
• Coordinating new candidate interviews and onboarding process
• Prepare and complete all paperwork, orders, and insurance arrangements
• Complete calendar management
• Handle incoming and outgoing mails and faxes
• Transfer lab results to appropriate technicians
• Ensure physician is prepared for all contacts, calls, visits and meetings
• Arrange staff meetings for the administrator
• Administrative and other duties as assigned
• Cross training and back up support for front desk positions as need
• Research information

Qualifications

• Polished, professional and tactful
• Previous work experience in healthcare or has experience as an administrative assistant
• Excellent organizational skills and ability to prioritize assignments
• Proficient with MS Office Programs: Words, PPT, Excel
• Great interpersonal skills
• Excellent communication skills (verbally & writing)
• Able to travel between all three offices when needed: Laguna Hills, Santa Ana and Newport Beach
• Knowledge of medical insurance and billing

Preferred

• Knowledge of medical terminology
• Able to demonstrate and make reports using MS Office programs (PowerPoint, Word, etc.)
• College degree preferred but not required