The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes (Entry Level), to moderately complex (Intermediate Level), and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level).

Responsibilities:

• Support the day-to-day business process and operations of the office.
• Recommend innovative processes to improve the efficiency and effectiveness of the office
• Compose written communication in response to complex customer queries
• Prepare routine status reports and track office-related metrics
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Attend meetings, events, and forums
• Assist in maintaining inventories, records, and receipts
• Coordinate office renovations and relocation activities
• Support action items and assist in the coordination of responses, to include:
• Assign actions to appropriate personnel
• Follow-up on open/pending actions
• Coordinating responses in a clear, organized manner for senior management review
• Provide status reports
• Participate at NRO-wide TIER meetings
• Maintain a 'Schedule of appointments for assigned personnel
• Support daily office management functions, such as:
• Place, answer, transfer, and screen phone calls to appropriate personnel
• Follow-up on all messages to ensure adequate resolution of issues or concerns
• Assist with ordering supplies/equipment and arranging for office equipment repairs
• Support the management of mail within the assigned office by performing duties such as:
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Support USG travel requests and reporting
• Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.)
• Create and assist in the preparation and development of reports, briefings and presentations for various audiences
• Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.

Required Experience:

• 3-5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant
• High School Diploma OR GED Equivalent
• Active TS/SCI clearance + CI Poly is required

Additional Qualifications:

• Oral and written communication skills sufficient to compose and deliver clear and concise responses
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Experience in the use of Microsoft Office and standard computer applications

Education

• High School or better

Licenses & Certifications

• TS/SCI Poly
• TS/SCI

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)